Clocking In Systems – The Good and the Bad

May 18th, 2012

Having a method to clock in and out every day isn’t just for payroll purposes.  Clocking in and out allows you to keep track of both employee attendance and productivity as well as deal with pay.  Thus, it’s important to implement a system that works with your business, not against it. Some of the most common time management systems include:

 

  1. Punch cards – are one of the oldest methods for clocking in, but in an electronic age they’ve become rather outdated. This system can also be time consuming for you to when handling payroll.
  2. Sign in/out sheets – are another rudimentary way of keeping track of employee attendance. Employees record their name and time of arrival. However, without proper monitoring, employees may try to record the wrong time of arrival.
  3. Timesheets – filled out individually by employees are often useful. By assigning each project a code, the employee is able to charge only the time spent on that project. Much like sign in sheets, this employs the honour system.
  4. Call in – from a client’s home. Many cleaning services track employee attendance by requiring them to call from their client’s home when they arrive and before they leave. Their attendance is recorded electronically in this method. Stress the importance of remembering to call immediately, otherwise timing can be skewed.
  5. Biometric data – from hand and finger prints are sometimes used to mark when an employee arrives at the job site. Since these systems are electronic and tied directly to the employee, the margin for error is much lower than other systems.

 

No doubt, electronic systems give the most reliable, accurate way of measuring employee attendance. Taking that a step further, though, is the ability to wear your attendance clock and cut out a trip to the office altogether.

Peter Morrissey has been working with employee time and attendance for more than 15 years, Peter has supplied more than 3000 customers around the world with employee time management systems. He has seen the good, the bad and the ugly. Peter bought the JobClock system into Australia in 2008 to fill a void not being covered at the time. As cloud technology has come along the JobClock system not only services construction but many more industries hungry for employee labour costing information.

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