What If Employees Want To Take Extra Holidays?

June 28th, 2013

With any job, there is a dedicated number of days that employees can use to go on holiday. While typically, this is part of their job benefits – meaning that employees receive paid vacation time – employees may request additional time off. If you have an employee that is making such a request, consider the following:

  • Can the job be done sufficiently if the employee takes a higher number of days off per year? – Scheduling and compensating for employees to go on holiday is already a challenge. Particularly when you are operating a small business where one person is effectively representing a whole business department. When no one else at the company does a component of the same job as someone else, it is challenging to get adequate coverage so the business operates seamlessly while someone’s on holiday. If giving additional days or weeks off per year is going to compromise too much, you do not have to approve them. If an employee’s contract states that they get 2 weeks off per year, then they are no longer abiding by their job duties if they request more time off. You can use this argument when asked, and if necessary, terminate the employee if they are unwilling to stick with the designated time.
  • What should you pay them, if anything? If you decide to allow an employee to take additional time off per year, you are not obligated to pay them for the time off. If the time off is negotiated and an employee requests that the time be considered part of a job evaluation (and raise), you can determine what is fair.
  • Will the employee help prepare for the time off – since offering more time off can leave a business in a precarious position, you can ask them to help train a temporary replacement and leave detailed notes. If they are willing to put in additional hours (often on their own time) to prepare for the trip, that may help persuade you to approve the request.

Peter Morrissey has been working with employee time and attendance for more than 15 years, Peter has supplied more than 3000 customers around the world with employee time management systems. He has seen the good, the bad and the ugly. Peter bought the JobClock system into Australia in 2008 to fill a void not being covered at the time. As cloud technology has come along the JobClock system not only services construction but many more industries hungry for employee labour costing information.

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